uTrac workforce management software launches for event industry

UtracA new online software has launched aiming to make labour agencies in the event industry – such as crewing, security, hospitality, promotional staffing and cleaning companies – more efficient and profitable. 

uTRAC is designed specifically for companies that provide staff on a project-by-project basis. It links scheduling directly to invoicing; saving administration time and reducing the room for error. Initially designed for use in-house at Event Services Ireland (ESI), which provides crew for music and corporate events, it is now being launched to the wider events market.

Ronan Moore, managing director at uTRAC, explained: “Like many others in the event industry, at ESI we were still using paper and spreadsheets to schedule staff, and then manually translating this onto our invoicing system. When you’re processing upwards of 65,000 hours a year this is a massive task for both the administration and operations department. I wanted something that would streamline and combine these processes.

“There were software packages available on the market but nothing that matched our requirements or business model, which is essentially the buying and selling of man hours. We developed uTRAC to meet this need and it’s impacted greatly on the productivity of the business as a whole. It’s hosted online which means it can be accessed anywhere and we’ve included lots of simple to use functions such as drag and drop scheduling and real time data on project profitability.”

uTRAC is already being used by Aiken Promotions and Knight Rigging Services, with other companies currently undertaking the free 30 day trial.